Documentation and Administrative Assistant

1170 North Service Road, Moose Jaw, Saskatchewan, Canada, S6H 4P5
full-time . September 22, 2026

Description

Overview

The Documentation and Administrative Assistant is responsible for performing a wide range of export and domestic shipping documentation while providing office support activities for the organization.

Education

· High School diploma, or equivalent

· A certificate or diploma in Office Administration is strongly preferred

Experience

· Previous experience in an office environment, handling confidential data is preferred, but not required.

Licenses and Certifications

· A valid driver’s license

Knowledge & Skills

· Strong knowledge of Microsoft Office/Adobe

· Knowledge of ERP systems and other technology (ex AI)

· Keen attention to detail

· Ability to prioritize and meet deadlines

· Excellent written and verbal communication skills

Key Attributes

· Ability to work well independently and within a team

· Demonstrates a positive work ethic

· Thrives in an ever-changing work environment

· Ability to handle sensitive and confidential information in a discreet and professional manner

Physical Demands

· Sitting with computer work 6-8 hours per day

· Eye Strain – computer work 6-8 hours/day

· Standing walking less than 1 hour per day

· Limited lifting, bending or crouching

· Daily local commuting and some travel to other plant locations may be required, on occasion

General Duties & Responsibilities

· Answer, screen and transfer inbound calls

· Receive and direct incoming customers and/or visitors

· Handle daily Chamber and mail drop-off and pickups

· Send samples for testing

· Responsible for preparing office FedEx and Purolator shipments/tracking

· Sending in phyto’s, grain certificates, and FDA prior notice

· Send producer contract and follow up for signed copies, CUSMA documents, and emergency contact information

· Other duties as assigned by management

Documentation Responsibilities

· Print sales orders/create files

· Prepare and send out export documentation packages and insurance for shipments overseas

· Provide file invoicing support (domestic)

· Support sales in sending and tracking of contracts

· Proofing bill of lading drafts

· Creating PRD’s on sales orders for Logistics

Compensation

$21.00 - $21.00 per hour

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